Read on for an overview of what a DPIA is, when it is required, and how to conduct an Impact Assessment.
DPIA - When and how to conduct an Impact Assessment?

DPIA - When and how to conduct an Impact Assessment?

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GDPR

A DPIA (Data Protection Impact Assessment), also referred to simply as an Impact Assessment, is a key requirement for any organization acting as a data controller.

In this article, we’ll take a closer look at DPIAs and answer the most common questions: what a DPIA is, when it’s required, and, most importantly, how to conduct one. 

What is a DPIA?

A DPIA is a process that helps organizations identify and minimize data protection risks. It is a key requirement of the General Data Protection Regulation (GDPR) and, as a data controller, it is not something you can avoid.

When your organization is responsible for processing personal data (e.g., collection, registration, transmission, or deletion), it is important to ensure that you are adequately protecting the information that you are responsible for. The General Data Protection Regulation states that, as a controller, you must implement “appropriate technical and organizational measures” to ensure that your data processing complies with all requirements - and this is where a DPIA becomes relevant.

A Data Protection Impact Assessment is a tool that helps you identify and reduce risks associated with your data processing while also documenting the measures you take to address them.

When is it necessary to conduct an Impact Assessment?

According to the GDPR, a DPIA is required when data processing is “likely to result in a high risk to the rights and freedoms of individuals.” But what does this actually mean in practice?

A DPIA is typically required if an organization plans to introduce new technologies or methods for data processing, or if the nature or purpose of the processing changes significantly. Such changes may increase risks for the individuals whose data is being processed.

How do you conduct an Impact Assessment?

The process of conducting a DPIA may vary depending on the specific situation, but typically, you will need to follow these steps:

1) Description

Start with a systematic description of the planned processing operations and their purpose, including a clear definition of what data is being processed, who is involved, where the data comes from, and how it will be stored and used.

2) Necessity and proportionality

The necessity and proportionality of the data processing must then be assessed in relation to its purpose. Ask yourself: Is it possible to achieve the same results using less intrusive means, and does the scale of the data processing align with its purpose?

3) Risk assessment and handling

With the first two steps in place, you can then identify and assess the risks associated with the processing for the individuals whose data is being processed, including both the likelihood and severity of potential harm.

Next, you need to plan how to handle the identified risks. This may include protective measures such as encryption, anonymization, strengthened access controls, or similar solutions.

Turning DPIA (and GDPR) into an advantage

The General Data Protection Regulation (GDPR) was initially seen by many as a bureaucratic nightmare when it was introduced. However, with a different approach, GDPR (including the DPIA) can be transformed into a competitive advantage that puts you one step ahead of the competition.

First and foremost, the GDPR helps organizations handle personal data safely and efficiently. Additionally, by maintaining strong control over data security, you can demonstrate to the world how seriously you take digital responsibility. This enhances your organization's reputation by building trust with partners, suppliers, and customers.

 

READ ALSO: Take advantage of GDPR's business benefits

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